Prior to the start of the regular Town Board meeting, a public hearing starting at 7:00pm was held on the applications for renewal of Malt Beverages and Liquor Licenses for the period of July 1, 2018 to June 30, 2019. No public comment was made and after three calls for public comment Chairperson Burlingame closed the Public Hearing.

The Town Board meeting was called to order by Chairperson Burlingame at 7:02 pm The clerk verified that the proper postings had been made.

Members of the Town Board present: Chairperson Bill Burlingame, Supervisors Jim Brandenburg, Walt Christensen, Stacy Kutz, George Jaeckel, Treasurer Donna Miller, Clerk Kim Cheney and Deputy Clerk Robin Untz.

PUBLIC COMMENTS: None
TREASURER’S REPORT: Brandenberg/Jaeckel motion to put the Treasurer’s Report on file. Motion Carried. Brandenberg/Jaeckel motioned to move agenda item # 11 next and suspend the agenda. Motion carried.

Discuss/Action of requested financial audit: Christensen/Brandenberg motioned to accept the proposed financial assistance services of budgetary assistance, internal control recommendations and fiscal policy recommendations by Johnson Block as outlined in their letter from May 16, 2018 for fees ranging from $3,000-$4,000. Motion carried. Discussion on the matter of an audit included Kevin Krysinski of Johnson Block explaining what they have already assisted the Town with in regards to the preparation of the annual financial report, some clean up of the accounts and assistance reconciling the tax settlements. He explained further the difference between an audit and the proposed services that they could provide but ultimately left it up to the Board to decide what is best for the Town to proceed with. Kutz encouraged an audit due to the shift of so many funds between accounts in the 2017 financials. Burlingame clarified that all the books have balanced and that there is not a question as to if the money is all there; he noted that there was no “red flags” indicating issues with the financials. Christensen felt it was hard to justify the expense of a $7,000.00 audit when work/support has already been provided to clean up the 2017 financials and the other services including a payroll service could cover the basic needs of financial controls support for the Town. Mr. Krysinski indicated that it would make more sense for the Town to consider an audit of the 2018 accounts to be budgeted in 2019 rather than looking back at 2017. The Board approved the proposed services rather than an audit at this time however the Town could still budget for an audit in 2019 if they deem necessary.

Christensen/Brandenberg motion to return to the order of the agenda

APPROVAL OF MINUTES: Christensen indicated a correction of a typo on the May 16, 2018 Town Board minutes; first page, last paragraph, change the wording as follows: “therefore he amended his ordinance motion to remove the ordinance . . .” Kutz/Christensen motion to approve the minutes from the May 9, 2018 and May 16, 2018 as corrected minutes. Motion carried.

Discuss/Action of request for Conditional Use permit for an extensive on-site storage structure at W5867 Hedrick Dr.: Kutz/ Christensen motion to approve the request for Conditional Use permit for the extensive on-site storage structure at W5867 Hedrick Dr. Motion carried.

Discuss/Action lighting complaint re: N1628 Poepple Road: Kutz/Christensen motioned to approve the written agreement between the two parties and the Town. Motion carried. The agreement contains the following: The height of the tree lights will not exceed he roof ridge level of the residence. To be completed as soon as is reasonable, Under normal circumstances, when the tree is on, it shall be lit at no more than 50%, A timer will be used to reliably turn the tree on no earlier than dusk and off at 10pm, Full brightness may be allowed for special occasions such as yard parties, for those special occasions, the tree may be lit until midnight. This compromise and permissions are exceptions to the Town lighting ordinance and are only for the described tree, when the tree is removed, this compromise is terminated and the property shall be subject to the lighting ordinance, the agreement will be effective on June 13, 2018.

Discuss/Action Bob Pizur firework’s permit and transient merchant permit: Kutz/Brandenberg motion to approve the firework’s permit for one location for Bob Pizer. Motion carried. Kutz clarified with Mr. Pizur that he understands that next year such permits may not be available due to a proposed change to the Town’s ordinance.

Discuss/Action of resolution to delay Developer’s Agreement for Koshkonong Lake Estates-No action taken a copy of the developer’s agreement from the Town’s attorney is not yet available.

Discuss/Action preliminary plat review for Koshkonong Lake Estates: Brandenberg/Christensen motion to approve the preliminary plat review for the Koshkonong Lake Estates with the pavement, subgrade, drainage and grading individual lots at said recommendations of the Town Engineer of 2 %. Motion carried.

Discuss/Action of liquor license renewals: Kutz/Jaeckel motion to approve the renewal of liquor licenses for VFW Post 1879, Bitz’s Outer Limits, Koshkonong Mounds Country Club, Sammy’s Place and Jellystone Park with the condition that Sammy’s Place satisfies the outstanding balance with Frank’s Liquor prior to receiving their license. Motion carried.

Discuss/Action of speed limits on Town roads.: No action taken. It was suggested that the location of the speed signs be reviewed and moved for effectiveness and the Town obtain a map of the GPS locations created by the Jefferson County Hwy Dept.

Discuss/Action of Public works staffing needs. Kutz/ Jaeckel motion to table until the next meeting or July’s meeting. Motion carried.

Discuss/Action County Zoning Ordinance Amendment: Kutz/Christensen motion to approve the text amendments as drafted by Jefferson County. Motion carried.

Clerk’s Report: none
DISCUSS/ACTION TO APPROVE BILLS: Brandenberg/Christensen motion to approve the monthly bills. Motion

carried.

PUBLIC COMMENT: Public Works Supervisor Dan Butz commented that the bill for repairs of equipment which exceeded $4,000, paid in May, should have been reviewed prior to paying because the company was going to seek warranty coverage. He also brought up the crack filling needs of the Town and that it should be discussed further by the Board at the next meeting.

FUTURE AGENDA ITEMS: Picnic for the Town, Payroll Services, Hwy staffing needs (possibly closed session) and crack filling.

ADJOURNMENT: Brandenberg/Kutz motion to adjourn. Motion carried.
These minutes are unapproved. Any corrections made thereto will be noted in the proceedings of the next meeting in which they are approved.

Robin Untz
Deputy Clerk

Approved: July 11, 2018