Chairman Bill Burlingame called the meeting of the Town Board of Koshkonong to order at 7:00pm. The Clerk verified the proper postings had been made.

Chairman Bill Burlingame, Supervisors Erik Hoffman, Matt Hill, Walt Christensen, Jim Brandenburg, Treasurer Caitlin Kincannon and Clerk Kim Cheney present.

Public Comments

Resident Chad Hilstad, N915 Vinnie Ha Ha commented on the trees that were cut in the right-of-way on his property.

Approve meeting minutes from August 19th

Supervisor Brandenburg/Hoffman motion to approve the August 19th meeting minutes as presented, motion carried.

Treasurer’s Report for August

The Treasurer gave the financial report for August. She did note a discrepancy in the budgeted amount for debt repayment versus the actual payment amounts. This item will be corrected further down this agenda. Supervisor Brandenburg/Christensen motion to place the August 2020 Treasurer’s report on file, motion carried.

Gary Poeppel: Request to remove previous boards’ split notation on property located on Star School Road. Mr. Poeppel present to discuss his request.

In 1999 Mr. Poeppel split off an 8 acre parcel for his home and the board at that time requested no more splits on these parcels. Their intent was to keep the area\land agricultural. Reported by Supervisor Hoffman, the Plan Commission had concerns about setting a precedence if this restriction was overturned. However the use of the land has changed since 1999 and is no longer cropped due to the pipeline(Enbridge) coming through. Also the county comprehensive plan has changed since then.

Supervisor Hoffman/Christensen motion to remove the restriction of no more splits on these parcels due to the extenuating circumstances (i.e. no longer cropped due to pipeline and change in county zoning). No further discussion, motion carried.

Gary Poeppel: Request for a preliminary survey review and rezone to create a 1 acre A3 zone from an A1 zone on property located on Star School Road, #016-0514-2112-001 & 002. Supervisor Hoffman indicated the Plan Commision recommended approval of up to a 2 acre lot. Mr. Poeppel indicated he would be staying with the requested 1 acre.

Supervisor Hill/Hoffman motion to approve the preliminary survey and the requested rezone. No further discussion, motion carried.

Deborah Werner: Request for a preliminary survey review and rezone from A2 to R2 a landlocked A2 zone with an existing storage barn and shed. The existing barn on an approximately 7020 square foot parcel will be combined with Lot 1, CSM #4382 by sale of land between adjacent owners. Property located at N6490 Campus Drive, parcel #016-0614-3323-014. Ms. Werner present.

Supervisor Hoffman reported the Plan Commission recommended approval of this request. Supervisor Hill/Hoffman motion to approve the preliminary survey and the request to rezone. No further discussion, motion carried.

Deborah Werner: Conditional Use request to allow an extensive on-site storage structure in a proposed R2 zone at N2719 Banker Rd, parcel #016-0614-3323-004. Supervisor Hill/Hoffman motion to approve the conditional use request, motion carried.

Appoint new Plan Commissioners

Two candidates interested in the Plan Commission openings. Both recommended by Supervisor Hoffman. They had attended the Plan Commission meeting and were approved. Supervisor Brandenburg/Christensen motion to appoint Doug McDonald and Duane Miller to the Plan Commission for a term of three years. Motion carried.

Discussion road right-of-ways (i.e. mowing, trimming, town obligations etc.)

The issue of tree trimming in the right-of-way on Vinnie Ha Ha discussed. It is the town’s obligation to keep the roadways clear and safe for travel, mowing and plowing. The public works crew will be working throughout the town to trim and clear right-of-ways prior to winter.

Discuss/Action request for snow plowing on Haight Road for 2020/2021

A request was submitted for snow plowing service on Haight Road. Previously the cost had been $100 per event for the past 3 years. Discussion regarding wage increases and materials cost increases. Supervisor Christensen/Brandenburg motion to provide snow plowing services to Haight Road for the 2020/2021 winter season at a cost of $150 per event, to be plowed when the Town trucks and plowing town roads. No further discussion, motion carried.

Discuss/Action Banker Road agreement with City of Fort Atkinson

The City of Fort Atkinson has purchased land at the corner of Banker Road/Hoard Road with the intent to develop the land for housing. There are currently 5 residents on Banker Road. The City does plan to annex their purchased land. There will be increased use of Banker Road. Discussion regarding a possible road agreement with the city for use of the road for overweight vehicles etc. or a sale of the road to the city and/or trade for other roads or land. The city will need to make a proposal to the town. No action at this time.

Discuss/Action loan payment correction/modification

The loan payment made in April 2020 was an incorrect amount. The payment schedule indicated a payment of $53,478 principle and interest; however it was set up with the bank as $100,000 payment of

principle and interest, thus leaving a budget deficit of $46,522. Russ Turk from Premier Bank has agreed to modify the original promissory note for loan repayment for years 2020, 2021 and 2022 with the board’s approval. Year 2020 payment would be $53,478 principle and interest, 2021 and 2022 would be $53,900 each plus interest. Supervisor Christensen/Hoffman motion to allow Premier Bank/Russ Turk to modify the original promissory as indicated and to amend the 2020 payment as budgeted. No further discussion, motion carried.

Budget Amendments to include 2019 carry forward, video service provider grant and land sale revenues, and 2020 expenditures. This item will be tabled until the October meeting to allow for the correction of the loan payment and the journal entry for the tax settlements by Johnson Block.

Clerk’s Report

Board of Review is Wednesday September 16 at 6pm. Remaining board members will do the video training prior to the meeting. The October board meeting will be changed from Wednesday October 14 to Wednesday October 7 starting at 7pm and there will be a budget meeting then on Thursday October 8th starting at 6pm. All board members have agreed to the dates/changes. If needed a second budget meeting would be held sometime the week of October 12th.

Elections: Wrapping up the August election and prepping for November. Ballots have not been printed as of this date due to a lawsuit. They are anticipated later next week. Currently have over 700 absentee ballot requests to be mailed. In-person absentee voting will be October 20th thru the 30th. The clerk’s office will be open October 20-24 and 25-30 11am to 4pm for in-person absentee voting.

Public Comment

From the Chairman, the sheriff’s department has expressed concern regarding the amount of parking tickets issued, especially near the boat ramps. The Sheriff’s department has suggested all the Town’s have a uniform ordinance that the county could enforce and issue tickets. This will be on a future agenda.

Approve bills

Supervisor Brandenburg/Hoffman motion to approve the bills, motion carried.

Future agenda items.

Parking/tickets near the boat ramps.

Adjournment.

Supervisor Brandenburg/Christensen motion to adjourn at 9:25pm, motion carried.

Kim Cheney Town Clerk

9/10/2020